Comments on: Building a Hyperlink in an Email with SharePoint Designer http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/ No GeekSpeak on SharePoint 2007 WSS and MOSS Mon, 25 Oct 2010 16:52:47 -0400 http://wordpress.org/?v=2.8.6 hourly 1 By: Jim Bob Howard http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63617 Jim Bob Howard Tue, 04 May 2010 18:21:02 +0000 http://www.endusersharepoint.com/?p=4570#comment-63617 Well, I must confess that this isn't my site. It's Mark Miller's. I just one of dozens of authors here. As for using Outlook for email look-ups in a workflow, I believe Laura Rogers will be the person whose writing you'll want to look for. Good luck! Blessings, Jim Bob Well, I must confess that this isn’t my site. It’s Mark Miller’s. I just one of dozens of authors here.

As for using Outlook for email look-ups in a workflow, I believe Laura Rogers will be the person whose writing you’ll want to look for. Good luck!

Blessings,
Jim Bob

]]> By: Brian http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63614 Brian Tue, 04 May 2010 18:16:04 +0000 http://www.endusersharepoint.com/?p=4570#comment-63614 One new thing. I am searching right now on your site. I want to be able to select the recipients of my document workflow from my Outlook contacts. So far i have only been able to apply a defualt or maybe type one. I want to be able to pull up a contact list and select as many as needed. Have you covered this topic? I am searching but if you can direct me to it that would be great. Thanks, Brian One new thing. I am searching right now on your site. I want to be able to select the recipients of my document workflow from my Outlook contacts. So far i have only been able to apply a defualt or maybe type one. I want to be able to pull up a contact list and select as many as needed.
Have you covered this topic? I am searching but if you can direct me to it that would be great.

Thanks,
Brian

]]> By: Jim Bob Howard http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63613 Jim Bob Howard Tue, 04 May 2010 18:12:29 +0000 http://www.endusersharepoint.com/?p=4570#comment-63613 Excellent. Glad to help, Brian! Excellent. Glad to help, Brian!

]]> By: Brian http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63612 Brian Tue, 04 May 2010 18:10:37 +0000 http://www.endusersharepoint.com/?p=4570#comment-63612 Jim, Thank you so much for helping. I tried the Encoded Absolute URL and did get it to work. I have a template in the Document Library. I start the process by creating a new form. I fill in the info that I need to. I save it. Then I do a workflow to send it to the next person to add info. My email in the workflow gives them a link to the document that I created and saved. When they add info and save it is saved back in my SP folder. So far it looks like it is working for me. I am just going to add some more workflows to send notifications and such. Your site gave me the info needed to get this going. Thank you, Brian L Shroyer Jim,

Thank you so much for helping.

I tried the Encoded Absolute URL and did get it to work. I have a template in the Document Library. I start the process by creating a new form. I fill in the info that I need to. I save it. Then I do a workflow to send it to the next person to add info. My email in the workflow gives them a link to the document that I created and saved. When they add info and save it is saved back in my SP folder. So far it looks like it is working for me. I am just going to add some more workflows to send notifications and such.

Your site gave me the info needed to get this going.

Thank you,

Brian L Shroyer

]]> By: Jim Bob Howard http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63544 Jim Bob Howard Tue, 04 May 2010 11:21:39 +0000 http://www.endusersharepoint.com/?p=4570#comment-63544 Brian, Do I have this right? You want the link to take the user directly to a document in a document library, right? Instead of a view of the list item, right? If so, try the <i>Encoded Absolute URL</i> and see if that will work for you instead (i.e. <a href="[%<i>ListName</i>:Encoded Absolute URL %]">Open document</a>. Another option would be to build the URL as you have, then add a '/' and the [%<i>ListName</i>:File Name %], using the <i>Add Lookup</i> button. Blessings, Jim Bob Brian,

Do I have this right?

You want the link to take the user directly to a document in a document library, right? Instead of a view of the list item, right?

If so, try the Encoded Absolute URL and see if that will work for you instead (i.e. <a href=”[%ListName:Encoded Absolute URL %]“>Open document</a>. Another option would be to build the URL as you have, then add a ‘/’ and the [%ListName:File Name %], using the Add Lookup button.

Blessings,
Jim Bob

]]> By: Jim Bob Howard http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63169 Jim Bob Howard Mon, 03 May 2010 15:45:54 +0000 http://www.endusersharepoint.com/?p=4570#comment-63169 Then you most likely want to get the filename of the Word Document and supply that instead. In that case, try using the "Encoded Absolute URL" as your entire HREF string, rather than feeding the ID into it... Does that help? As for the example, I was asking if you could paste in the URL you are working with, which you are trying to modify and/or include in the email. Blessings, Jim Bob Then you most likely want to get the filename of the Word Document and supply that instead. In that case, try using the “Encoded Absolute URL” as your entire HREF string, rather than feeding the ID into it…

Does that help?

As for the example, I was asking if you could paste in the URL you are working with, which you are trying to modify and/or include in the email.

Blessings,
Jim Bob

]]> By: Brian http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63165 Brian Mon, 03 May 2010 15:40:22 +0000 http://www.endusersharepoint.com/?p=4570#comment-63165 Thank you for your help.I think i am getting it. I was able to send a link in the email that would take me to the Edit Properties page of the form, But i was expecting to get the actual form itself. The form I setup was a Word document that was created using List Fields in SharePoint. I need the next person down the line to be able to see the form in Word, add info and save back to SP. I am not sure what you mean here, If that still isn’t clear, paste the URL here (without the HTML code around it) and I’ll see if I can point you in the right direction. Thanks, Brian Thank you for your help.I think i am getting it. I was able to send a link in the email that would take me to the Edit Properties page of the form, But i was expecting to get the actual form itself.
The form I setup was a Word document that was created using List Fields in SharePoint. I need the next person down the line to be able to see the form in Word, add info and save back to SP.

I am not sure what you mean here, If that still isn’t clear, paste the URL here (without the HTML code around it) and I’ll see if I can point you in the right direction.

Thanks,
Brian

]]> By: Jim Bob Howard http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63150 Jim Bob Howard Mon, 03 May 2010 15:16:33 +0000 http://www.endusersharepoint.com/?p=4570#comment-63150 The example given here in step 9 is only necessary if you need to feed the item's ID into the URL. If your URL doesn't look like this, then feeding it the ID won't make any sense. For example, if rather than pointing to a specific detail page for an item, you want to point to the list itself... you don't need to feed it the ID; just paste it as you find it in the brower location box. If that still isn't clear, paste the URL here (without the HTML code around it) and I'll see if I can point you in the right direction. Blessings, Jim Bob The example given here in step 9 is only necessary if you need to feed the item’s ID into the URL. If your URL doesn’t look like this, then feeding it the ID won’t make any sense.

For example, if rather than pointing to a specific detail page for an item, you want to point to the list itself… you don’t need to feed it the ID; just paste it as you find it in the brower location box.

If that still isn’t clear, paste the URL here (without the HTML code around it) and I’ll see if I can point you in the right direction.

Blessings,
Jim Bob

]]> By: Brian http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63147 Brian Mon, 03 May 2010 15:10:09 +0000 http://www.endusersharepoint.com/?p=4570#comment-63147 I'm sorry, I should have sent more. My URL does not look like the one in the instructions as far as including the .aspx file. I am not sure how to get to that. I am looking in both the Windows Explorer and SP Designer files trying to get that I’m sorry, I should have sent more. My URL does not look like the one in the instructions as far as including the .aspx file. I am not sure how to get to that. I am looking in both the Windows Explorer and SP Designer files trying to get that

]]> By: Brian http://www.endusersharepoint.com/2009/12/22/building-a-hyperlink-in-an-email-with-sharepoint-designer/comment-page-1/#comment-63144 Brian Mon, 03 May 2010 15:04:03 +0000 http://www.endusersharepoint.com/?p=4570#comment-63144 http://d7sharepoint.dot.state.fl.us/departmental/Development/projMan/Project%20Mailing%20Forms http://d7sharepoint.dot.state.fl.us/departmental/Development/projMan/Project%20Mailing%20Forms

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