Comments on: Access the URL of a Document in SharePoint Without Having to Go to SharePoint

By: Areon Jackson

Areon Jackson — Wed, 08 Dec 2010 16:29:02 +0000

Nnabu,
This method is not recommending sending URL to documents stored within a local drive. As stated in step one above, this tip/trick is applicable “When a document that is saved in SharePoint is open in an Office application”.

If right-clicking within SharePoint works for you, then great. This is just another way of doing the same thing within an Office app without having to go into SharePoint to right-click.

As I state below, Microsoft added this functionality in Office 2010 by selecting a button. Obviously, benefit was found to automate in Office 2007 what I describe to do above manually in Office 2007.

By: Nnabu

Nnabu — Wed, 08 Dec 2010 11:38:15 +0000

Hmm, not sure why anyone would go that length to find what is already available by using the right-click? Moreover, the location may sometimes refer to the temporary location where SharePoint stores documents that are in draft. So I would not recommend this method for sending URL to people via email as they would not have access to the local drive of the sender for the scenario that I just described.

Nice tip nonetheless for users not familiar with what you can get from the right-click option.

By: Areon Jackson

Areon Jackson — Mon, 29 Nov 2010 21:10:14 +0000

Just for clarification, the steps above work for Office 2007 applications. I just discovered that Microsoft added a button within Office 2010 that does the same thing automatically for you.

When you are connected to a document in SharePoint via an Office 2010 application:

1. Select the “File” tab
2. Select “Save and Send”
3 Select “Send a Link”

This will copy the document URL address, open a blank email, past the URL into t6he body of the email, and set the “Subject” of the email as the document name.

It’s almost like Microsoft was reading my mind! :)

I’m glad you hear people have found this article useful. Thank you for your replies.

By: Areon Jackson

Areon Jackson — Mon, 29 Nov 2010 21:03:16 +0000

Yes, The URL receved in the steps above is the same as right-clicking the document within SharePoint and selecting “Copy Shortcut”. It is the same end result.

By: Rob H.

Rob H. — Wed, 24 Nov 2010 23:10:27 +0000

Is this the same as right-clicking the document–say, from the document library–and choosing ‘copy shortcut’? Just curious if it’s the same end result.

-Rob H.

By: Olaf Didszun

Olaf Didszun — Fri, 19 Nov 2010 19:39:15 +0000

Here are the steps combined in a Word makro.

http://olafd.wordpress.com/2010/11/19/send-hyperlink-in-office-word/

By: Send hyperlink in Office Word « SharePoint and more…

Send hyperlink in Office Word « SharePoint and more… — Fri, 19 Nov 2010 19:32:33 +0000

[...] hyperlink in Office Word Today endusersharepoint.com published an article by Areon Jackson about sending a hyperlink of a document. As I think, a great hint for every SharePoint user. What [...]

By: Matt B.

Matt B. — Fri, 19 Nov 2010 17:03:18 +0000

Here's a quick way to show the DIP automagically: Display the DIP via Macro

By: Matt B.

Matt B. — Fri, 19 Nov 2010 17:00:57 +0000

I’ve been working on some VBA that dips into the DIP ;-). If I can get something useful, I’ll make a post of it.

By: Olaf Didszun

Olaf Didszun — Fri, 19 Nov 2010 16:08:36 +0000

Nice tip! Anybody should write a macro (if it’s possible) to combine the steps into one single action.