We're planning ahead for MOSS 2007. For ease of backup/restore, we want several site collections. New items created in lists in several sub sites within Site Collection 1 need to be copied to(or at elast displayed in) a single list in Site Collection 2. Can this be achieved with a workflow? Or would we be better off to create the new items in Site Collection 1 and simply use some sort of DataView to display the data from all the sub sites in Site Collection 2? We don't have SharePoint yet, so we can't "play" - but knowing the best way to do this would really help us plan our Site Collections. All advice appreciated!
Stump the Panel » SharePoint Workflow for All Users
Advice on initial structure for workflow purposes
(8 posts)-
tobrien
MemberPosted 1 week ago # -
It can be achieved with a workflow, but not an OOTB workflow. You'll need a 3rd party workflow solution to handle that. I believe there is one available on Codeplex too that will allow this to be done. The link/name escapes me at the moment.
Posted 1 week ago # -
Another good 3rd party workflow solution is K2. www.k2.com
Laura Rogers
http://spinsiders.com/laurarPosted 1 week ago # -
You don't necessarily need workflow for that. Search crosses site collections, so you may be able to populate the data in collection 1 and view it in collection 2.
What's the business requirement? It may point to a more clear path forward.
Posted 1 week ago # -
tobrien
MemberWe have 18 schools. Student suspension letters are issued by the schools - we want all suspension letters available to our Superintendents (not in folders), but each school should only be able to view their own. Our first thoght was to have a centralized library that held all of the letters, while each school would have a filtered data view of that library - but with the ability to create a new letter (it will be a content type)from that data view. Once I create a filtered data view in WSS3, the ability to create New disappears, though. Thanks for your help!
Posted 1 week ago # -
I can think of a few ways to do that using search, but it's not so good with WSS. Assuming MOSS, you could have the one site collection with the master library of suspension letters. Use a content type as planned and enable item level security in that library.
When creating a letter, the author specifically specifies who is supposed to be able to view it. This is an extra administrative step and that could be a problem.
Each individual school site collection has a core search results web part with a fixed keyword query that searches on that content type. Search is security trimmed, so the result will be that each school sees only what it's supposed to see.
If you want individual schools to be able to create/edit/delete suspension letters, just give them access to the master library.
I don't want to push search too far. A DVWP is great too.
Posted 1 week ago # -
Paul,
You've mentioned this "core search results" web part idea several times. I tried it once, and couldn't get it to work. Sounds very cool.Do you think you could do a little screencast or some step-by-step instructions, or point me to some?
You ROCK, by the way, and it was great meeting you at the Best Practices conference.
Laura Rogers
http://spinsiders.comPosted 1 week ago # -
Thanks for the kind words :)
I have used the core search results before and written about it a few times:
http://paulgalvin.spaces.live.com/blog/cns!1CC1EDB3DAA9B8AA!251.entry
http://blogs.conchango.com/paulgalvin/archive/2008/03/11/walk-through-use-people-search-for-department-contacts.aspxI'm definitely interested in doing a screen cast. I may try and do it this weekend. I've added it to my list.
(If you can't tell, I'm trying to re-introduce myself to the EUSP community both here in the forums and regular contributions to the main page :) )
Posted 1 week ago #
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