Paul Grenier, Lead Moderator
kydig
Member
I have created a "Meeting Workspace" for a recurring meeting, my question is: Is there a way to make the Attendee List a "series item"?
I have tried going to the Advanced Options: Meeting Workspace Name > Attendees > Settings > Advanced Settings under the section "Share List Items Across All Meetings (Series Items)" and that option is grayed out. I can do this for tasks or actions items.
Is there anyway to do this? Having to added 20-25 names each week is very tedious.
Thanks,
Kem
Not sure if this is any consolation, but as long as those people are in the site's permissions, then they will have access to the site. Maybe you can just remove the built in Attendee list from your workspace, and put a custom list in there. That way, you could put a person field in your custom list, and enter in all of the 20-25 people who regularly attend the meeting. You can even put in the field for "response". When you display this list as a web part, it will show their presence just like the Attendee one.
Laura Rogers
did you join the the meeting workspace up to an already exsisting meeting request ?? If so , delete the current one and sned out a new invite with the workspace attached. Once they confirm they will be added to the series attending list.We had similar problem when trying to modify exsisting meeting requests and found it easier just to re-create them.
BTW, baldcat is referring to creating the meeting workspace from within Outlook, as opposed to from SharePoint. Create the new, recurring meeting in Outlook, and invite all of the appropriate people. Then, select to create a new meeting workspace (right there in the invite). You do have to pick the appropriate location to create the new workspace, also. When you send this invite, your attendees will all get the email, the link, and they'll all have access to the new site, AND they'll all be recurring attendees.
Laura Rogers
http://spinsiders.com/laurar
kydig
Member
Thanks for the suggestions... if I make it from Outlook, that removes the ablility for the "owners" to update the calendar, only the person creating in outlook can then update it. I created a new list by importing an excel table, named it Attendee:.. Decided not to make it a series due to the inability to modify each meeting(oh well).
So the next delimma; how to import just the names into an existing list - so that I do not have to type each name in every recurring meeting?
Kem
Are you talking about a SP calendar on the meeting workspace ? if so all the meeting attendees should have contributor rights, thus allowing them to add to the calendar.
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