Stump the Panel

Paul Grenier, Lead Moderator

Stump the Panel » End Users and Information Workers

1. 

   brinda
   Member

   Hi,
   Based on the document aging is there a Auto Delete feature to delete documents in Document library. or is there any way to achieve this.
   regards,

   Posted 3 days ago #
2. 

   Toni
   Moderator

   AFAIK not OOTB :(

   1) You could create a workflow to do it.
   2) You could create a windows service to check your list and delete all the items that appear on "To Delete" view.

   It depends on your scenario but both approaches have pros and cons.

   Posted 3 days ago #
3. 

   EndUserSharePoint
   Key Master

   Toni - The available solutions would have to be fired off as a chron job. Something is going to have to trigger an event to check the date before a document can be deleted, right? -- Mark

   Posted 2 days ago #
4. 

   Toni
   Moderator

   Yup, something like that.

   I am just trying to remember if I sow a OOTB solution or 3rd party to do it. We used Nintex Workflow to achieve the same thing...

   Posted 2 days ago #
5. 

   eric
   Moderator

   Did you try to set up a Information Management Policy Setting? It depends on how you want to do it, either by created date or last modified date, you turn this on for an idividual library and will delete the item when it reaches the policy threshhold.

   Define the policy at the top level of the site collection then apply it to the document library, you need to be a site collection administrator to do this.

   Create a policy by clicking on Site Actions, Site Settings.
   Click Site Collection Policies from Site Collection Administration.
   Click Create.
   Name the policy and fill out the descriptive fields. Check Enable Expiration.
   Define the criteria for the policy and check the radio button for the Delete option. Click OK.
   Navigate to the document library where this is to be employed.
   Click Settings, Document Library Settings.
   Click Information management policy settings.
   Click the Use site collection policy radio button and select the policy you just created and click OK.

   Documents will now autodelete once the criteria is met.

   Posted 2 days ago #
6. 

   EndUserSharePoint
   Key Master

   Eric - MOSS only, right? -- Mark

   Posted 2 days ago #
7. 

   eric
   Moderator

   Yes that is in MOSS. He didn't specify MOSS or WSS so I'm not sure on his setup, but it is available in MOSS. If he isn't seeing it then that could be why and would be forced to do it via workflows.

   Posted 2 days ago #

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