Stump the Panel » SharePoint Workflow for All Users

Continuous Notification via assigned field

(6 posts)
  • Started 2 months ago by Benjamin Spector
  • Latest reply from laura67

  1. Benjamin Spector
    Member

    I want to be able to set up ongoing notifications sent to the assignee for an individual issue.

    The OOTB functionality has a one-time notification set up to go to the person assigned to an issue.

    Every time someone updates the issue record, I want the notification to go to the people assigned to that issue.

    The list alerts are not the answer because they send ongoing notifications for any issue in the list. I want to send notifications to the assignees for every change in a specific issue in the list.
    Is that possible?

    Posted 2 months ago #

  2. Toni
    Moderator

    Yeah, you can configure that via Workflow that would trigger each time someone updates an item. http://office.microsoft.com/en-us/sharepointdesigner/HA101005911033.aspx

    Let me know if you run into problems with it.

    Posted 2 months ago #

  3. EndUserSharePoint
    Key Master

    Alerts can be setup at the item level, not just at the list level. If you are the owner of the list, you can put anyone in the alerts for each, individual item. No need to resort to workflow for this one if a simple alert will work for you.

    Posted 2 months ago #

  4. laura67
    Moderator

    In addition to that, you can even set up alerts based on views, so, for example...
    Create a view called "My Tasks" (that probably already exists) that filters by "Assigned To" is equal to [me], and then create a new alert that is triggered only when items in the "My Tasks" change.

    Laura Rogers
    http://spinsiders.com/laurar

    Posted 2 months ago #

  5. EndUserSharePoint
    Key Master

    Laura - Workshop material for Excel and Word... be updated when files associated with specific Content Types are changed within a library... Budgets, Expense Reports, POs and Contracts, all stored in Excel files in a library managed by those content types. -- Mark

    Posted 2 months ago #

  6. laura67
    Moderator

    Will keep that in mind. I also wrote a blog post on the subject:
    http://spinsiders.com/laurar/2009/02/11/alerts-based-on-views/

    Posted 2 months ago #

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