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Metadata not transferring

(4 posts)

  1. dlgross
    Member

    we are adding files to one library, assigning a content type, filling in the fields and then sending this file to another library that has the same content type. The fields are empty in the new library. Any ideas what would be causing this and/or how to fix/troubleshoot?
    TIA
    Dean

    Posted 4 days ago #

  2. Eric Truchon
    Member

    Hi,

    If you use the fonctionnality of SharePoint (Send to => Other location) it work fine. But if you use " Open with Windows Explorer" and transfert your file, you will lost the metadata.

    Here is a little application to help you move/copy files : http://www.codeplex.com/SPDeploymentWizard

    Eric

    Posted 3 days ago #

  3. bburke
    Member

    When you use the "Send To" option in a document library, here are two things to consider:

    - Column names MUST be identical in each library
    - "Check-in/Check-out" cannot be enabled in the receving library

    Both of these effect the transfer of the documents metadata.

    Posted 2 days ago #

  4. Magnus
    Member

    I have had similar issue with fields not displaying after moving files. The issue then was that I didn't know of the difference between site columns and list columns. I had created a bunch of document libraries from a template containing list columns. Everything worked fine but then I discovered content types and started to use site columns in the definition of content types. I named the columns the same (which I had read was important) but ended up with two columns in my libraries with the same display name. To get a grip of the situation I renamed my site columns from MySiteColumn to MySiteColumnST, to be able to separate the list columns from the site columns. After that the situation got clear(er).

    Evan if the columns are named the same they can have different GUID. You can use Sushi (found at CodePlex) to check the GUID but easiest is to rename the site column and then allow for update of all list columns based on thas site column. Then you will see whether the columns are the same in the two doc libs. I can't guarantee that this rename operation of the site column is safe and will not cause any problems but it worked fine for me.

    Concerning moving documents, my findings when using explorer view is that metadata will follow, however Modified by and Modified will be changed to the user performing the copy or move. Version history will be kept if you move within the same site collection. This seems to work for Office2007, where metadata is "embedded" into the document. I don't think older office versions/ other file formats will work as well.

    Posted 2 days ago #

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