Paul Grenier, Lead Moderator
This is a question I am posting from a previous forum for one of the members here:
"With Windows SharePoint 2.0 - is it possible to have 1 document in multiple folders without uploading multiple times to different locations. this is needed so that if the document is changed in 1 place you do not have to remember to upload again and the system will do this for you. Thanks!"
I don't believe that is possible in WSS 2.0. There was a lot of functionality lacking in WSS 2.0 that has been corrected in WSS 3.0 and MOSS. Even in WSS 3.0 it still maintains multiple copies of the document. However, if the source document is updated, the author can publish the changes to all managed copies of that document. Great time saver!
eodonne
Member
Chris,
Can you explain how you use source documents a bit further? I think my user base could benefit from knowing how to do this.
Thanks,
Erich
newuser
Member
I agree with Erich- would like a little more info on using source documents. Thanks all!
PattyM
Member
I would love to know how to do this. Especially, when one document is put in a Library and workspace. I don't want my users to have to go to multiple locations, which would be confusing to explain and train.
kcanada
Member
The question seems to imply the need for a single document uploaded to a lib, then accessible from many different pages/sites. In WSS 2 the mentality behind this solution was very OS folder-like: create multiple copies. WSS 3 has added an additional dimension, Content Query Web Part solves the need for storing multiple copies of a document. It allows the viewing of content across site and page boundaries, but OOTB only in a single site collection.
But that doesn't help you in WSS 2. If a 3rd party solution is acceptable, try the Bamboo Solutions List Rollup web part. Functions a lot like the CQWB, allowing views of list/library items across site boundaries, but it also works across Site Collection and even Application boundaries (Areas in SPS). It supports both WSS 2 and WSS 3. Trial download is free, works for 2 weeks.
I haven't confirmed if WSS 3.0 has the Send To option on documents. I know this is a possibility in MOSS, and it allows you to choose to send a copy of a document to another location. When changes are made to the source document, the author can publish those changes out to the managed copied.
Can someone confirm if the Send To option is available in WSS 3.0? Go to a document library and then bring up the drop down menu for a document. Just over half-way down should be an option for Send To. If you don't see this, it might be a feature of MOSS only.
Chris Quick
Send-to does indeed exist in WSS. WSS can even use a default Send-to location like MOSS.
tonyG
Member
I'm not sure if I have got the question write, but if you say upload a document to the Finance Doc Library and want to expose it in Corporate Affairs site then you would use the Content Query WebPart point it to the Fin Library that will show people a list of the document(s) but the document only exisits in one location..
Hope that helps
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