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Stump the Panel » Site Managers and Site Collection Managers

1. 

   jorgen.b
   Member

   Hi,
   I'm trying to set up a SP-site (MOSS 2007) and I've got a lot of good tips from STP and EUSP.

   One thing that I'm not on top of is when to use Content Type and when to use meta data fields to tag an object like a word doc.

   We're planning to use the SP-site as a project site and a repository for best practice, CV's, contract templates etc. All projects are created as custom sites from customer-sites (also custom made). The project sites includes a document library where all documents are tagged with meta data like type of doc (adm, work docs, presentation etc). The docs in the repository is tagged in the same anner. I only use the standard content type (document, presentation or spreadsheet).

   - Should I use more Content Types, or are the meta data fields "good enough"?
   - Why should I (not) use content types...?

   A clarification would be appreciated!

   Thx,
   Jorgen

   Posted 3 days ago #
2. 

   Eric Truchon
   Member

   Hi,

   If you will be using TEMPLATES, you will need CONTENT TYPE to associate it to.

   If not, metadata is good enough, but be carefull if you want to use your metadata columns in more then one library/list, it will be better to create SITE COLUMNS on HOME SITE (TOP SITE OF YOUR SITE COLLECTION) so you will be able to load it in any of your document library or list.

   Don't forget to configure your search engine to crawl for your new metadata.

   Have a nice day,

   Eric

   Posted 3 days ago #
3. 

   jorgen.b
   Member

   Thanks for the tip, Eric.
   When I read it I remember seeing a screencast from Mark Miller on this subject.

   Posted 10 hours ago #
4. 

   EndUserSharePoint
   Key Master

   'Should I use more Content Types, or are the meta data fields "good enough"?'

   If you think of Content Types as an architectural blueprint for building a list, library or site, it might clarify things for you. When would you not use a blueprint when building a house?

   I guess if you are in the middle of the remotest part of Alaska, are Jack London and need to build a log cabin to house one person, and are never going to need to replicate that structure again, you might not need a blueprint. Otherwise, it's pretty much a given that you'll need some kind of formalized plan for building your house.

   Content Types are your blueprints. Site columns are parts of a blueprint that can be used in many 'drawings'. I only use one-off columns when doing quick demos. Any other time, it's site columns and, for larger additions to structure, Content Types.

   Hope that helps. -- Mark

   Posted 6 hours ago #

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