The need for a standardized content search and workflow dictate that metadata structures should be standardized and consistent across SharePoint environment.

ccasionally the budget of an initial SharePoint implementation is large enough to analyze its intended use and thus design an appropriate site and content type hierarchies during prior to roll-out. More likely, is that the design of a SharePoint site collection will grow organically along with the needs of an organization. The process usually evolves from the use of out-of-the-box SharePoint structures, to the addition of list level columns, to a reusable site level content type structure and a well-defined site hierarchies. The primary driver for each step in the progression is the lack of an effective search, navigation or workflow topology.

SharePoint implements metadata using columns, content types, and lists. Designing efficient hierarchies of content types and lists, targeting specific tasks based on reusable pieces and then making documents comply with the designed structure will enhance content use and productivity of information workers.